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Human Resources Assistants, Except Payroll and Timekeeping

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

See majors and colleges
Other titles employers use

Human Resources Administrative Assistant (HR Administrative Assistant) · Human Resources Assistant (HR Assistant) · Human Resources Associate (HR Associate) · Personnel Clerk · Employment Clerk · HR Clerk

Inside the work

What you would actually do.

6 responsibilities that define the role, before job titles and workplaces change the details.

  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Provide assistance in administering employee benefit programs and worker's compensation plans.
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Prepare and set up for new employee orientations.

Who it suits

Would this work hold your attention?

This career often appeals to people drawn to organizing, persuading and helping work.

Organizing
Creating order, checking details, and keeping work accurate
Persuading
Leading, selling, starting projects, or making a case

Skills and strengths

What you would get good at.

Compare the skills the work relies on, the subjects behind it, and the abilities that make it easier to learn.

Core skills

  • Reading Comprehension
  • Active Listening
  • Speaking
  • Writing
  • Critical Thinking
  • Monitoring

Subjects to know

  • Personnel and Human Resources
  • Administrative
  • Customer and Personal Service
  • Administration and Management
  • English Language

Useful strengths

  • Oral Comprehension
  • Oral Expression
  • Written Comprehension
  • Written Expression
  • Speech Clarity

Working day

Picture yourself doing it.

These measures show how much of the day involves people, movement, conversation, and hands-on work.

How this job scores on four measures of working conditions, out of five
MeasureOut of 5What that means here
Close to other people3.1 Shared rooms, but not shoulder to shoulder
On your feet2.1 Mostly seated
Talking face to face4.5 Continuous — the job is conversations
Working with your hands2.4 Little of the day

Preparation

How people prepare for this work.

Employers usually ask for an associate degree. Other routes may also lead into the field.

  • A four-year degree 34%
  • A two-year degree 27%
  • High school or less 21%
  • A certificate or some college 17%

Tools of the work

Technology you may use.

  • Word processing software
  • Enterprise resource planning ERP software
  • Data base user interface and query software
  • Office suite software
  • Document management software
  • Electronic mail software
  • Spreadsheet software
  • Presentation software

Opportunity near you

See where this work is growing.

Choose a state to compare the size of the field, annual openings, and expected hiring change.

Selected stateCalifornia
People doing this work
13,900
Job openings each year
1,520
Expected hiring change, 2022–2032
−2.1%
Compare every available state
State People doing it Job openings each year Expected change
California 13,900 1,520 −2.1%
New York 8,960 70 8.0%
Texas 8,930 1,010 6.6%
New Jersey 6,430 700 −2.0%
Florida 5,530 620 4.5%
Pennsylvania 4,150 450 −4.2%
Tennessee 3,770 430 8.6%
Washington 3,530 420 5.7%
Illinois 3,490 370 −6.4%
Minnesota 3,400 370 −4.0%
North Carolina 3,250 360 —
Georgia 2,880 320 1.1%
Ohio 2,640 290 −5.0%
Maryland 2,610 290 −2.2%
Michigan 2,540 270 −6.6%
Arizona 2,480 280 6.4%
Missouri 2,120 230 −3.6%
Virginia 1,950 210 −4.4%
Wisconsin 1,770 190 −2.7%
South Carolina 1,700 190 4.3%
Oregon 1,570 170 —
Nevada 1,560 180 3.3%
Colorado 1,550 170 2.6%
Kentucky 1,380 150 −2.8%
Puerto Rico 1,320 150 —
Indiana 970 110 −3.0%
Utah 930 110 6.9%
Iowa 890 100 −2.2%
Alabama 860 90 −3.4%
Connecticut 860 100 2.4%
Arkansas 640 70 −1.5%
Maine 640 70 −7.2%
Louisiana 630 70 −4.5%
Nebraska 620 70 —
Oklahoma 620 70 −3.1%
District of Columbia 600 70 −6.3%
West Virginia 600 70 −4.8%
Kansas 590 60 −6.3%
New Mexico 560 60 −3.4%
Alaska 550 60 10.0%
New Hampshire 540 60 —
Idaho 470 50 —
Mississippi 460 50 −2.1%
Delaware 430 50 −2.3%
Massachusetts 390 40 −2.5%
Rhode Island 340 40 −2.9%
Montana 250 30 4.2%
South Dakota 220 30 —
Vermont 140 20 —
Guam 120 10 9.1%
North Dakota 120 10 −7.7%
Wyoming 80 10 —
Virgin Islands 20 0 —

Career to college

Build a path toward this work.

Start with a related major, then compare colleges where students complete that field.

CareerHuman Resources Assistants, Except Payroll and Timekeeping
Most direct field Business Operations Support and Assistant Services Related field Human Resources Management and Services

Where to study

Colleges with strong activity in these fields.

Start with program size, admission, and likely cost. Open a college for the full picture.

UT

Western Governors University

Degrees each year
828
Admit rate
Not reported
Annual cost after aid
$13,000
Open college MD

University of Maryland Global Campus

Degrees each year
369
Admit rate
Not reported
Annual cost after aid
—
Open college NJ

Rutgers University-New Brunswick

Degrees each year
357
Admit rate
65%
Annual cost after aid
$18,000
Open college OK

University of Oklahoma-Norman Campus

Degrees each year
330
Admit rate
77%
Annual cost after aid
$15,000
Open college NY

Cornell University

Degrees each year
273
Admit rate
8%
Annual cost after aid
$7,000
Open college AZ

University of Arizona

Degrees each year
250
Admit rate
86%
Annual cost after aid
$16,000
Open college PA

Pennsylvania State University-Main Campus

Degrees each year
239
Admit rate
54%
Annual cost after aid
$26,000
Open college MI

Wayne State University

Degrees each year
192
Admit rate
82%
Annual cost after aid
$12,000
Open college

Compare every college offering business operations support and assistant services

Keep exploring

Careers with something in common.

Compare paths that use similar training and strengths.

Human Resources SpecialistsHuman Resources ManagersEligibility Interviewers, Government ProgramsPayroll and Timekeeping ClerksCompensation, Benefits, and Job Analysis SpecialistsFirst-Line Supervisors of Office and Administrative Support Workers